|
Call to order
Meeting called to order by Bob Holdreith at 8:30am.
Minutes from the last meeting accepted as published.
|
Board Members present:
|
Bob Holdreith
Kirk Stevens
Jay Wendt
Bob Adams
George Codd
Dean Nations
|
| Board Members absent |
Jerry Gossett |
Finance report:
Kirk Stevens presented the financial report. Board approved as read.
Kirk also raised for discussion the maintenance account. This account was set up as a rainy-day fund to cover the costs of emergency maintenance projects. It cannot be used for routine maintenance projects or for enhancement projects. Till now, this account has not been used. With the recent series of emergency projects, however, the board has authorized payments from this account. The discussion of the board centered around how large the maintenance account should be to cover emergency expenses. These points were agreed to:
- Based on our recent past experience a goal for fund size should be between $30,000 and $40,000. This appears large enough to handle several projects concurrently. It is also in the range of past balances for this fund.
- At least annually, the board will authorize a special assessment to owners to bring the fund back to the recommended size if it cannot be brought up by using savings from the general fund.
- Determination of fund size would be a topic at the next board meeting.
Maintenance items:
|
1. Four of the side windows are done. These are for units 15, 16, 20 and 21. The remainder of the windows will be done over the next few weeks. The goal is to have all windows redone by Memorial Day.
2. Water leaks. Of the 33 units, these have been found to have missing flash shielding: 2, 3, 4, 7, 8, 11, 12, 13, 14, 16, 18, 19, 21, 23, 30, and 31. So far units 11, 17, and 22 seem to be in the worst condition. Jeff Mathews (the contractor) has been asked to provide the board with an estimate to repair each unit.
3. Repainting buildings (gray). Due to the side window replacement project and the water leak project the board decided to postpone discussion of repainting until the next meeting.
4. Two other maintenance projects have been delayed to the Fall - cleaning the septic system and resealing the parking lot. The board will schedule these after the September meeting.
|
Building Walk around
The board decided to conduct an inspection of each unit during the Memorial Day weekend. The purpose of the walk around is two-fold:
- Inspect for problem areas.
- Inspect for owner conformance to master deed and by-law.
Newsletter
Due to the many major maintenance projects, the board felt that another issue of the newsletter was in order. Bob Adams agreed to publish it in May with the following topics:
- Memorial Day clean-up invitation
- Building news
- Entrance light replacement
- Maintenance shed installation
- Walk around
Owner Packet
The board felt that publishing an owners packet containing essential documents would be helpful to every owner. This owner packet should contain the following:
- Master deed and bylaws
- Budget detail
- Who's responsible for what checklist
- Policy on installation of satellite dishes
- Annual summary of board minutes
Minutes prepared by
Bob Adams
|
|